They are used to determine how long records are to be kept and what. A document that identifies and describes an organizations records, usually at the series level, provides instructions for the disposition of records throughout their life cycle. Retention schedules university archives michigan state. State board operating policies and procedures for implementation and. Schedule and liaise with candidates in the undp united nations development programme updated. United nations archives and records management section. Below are the approved record series that comprise the unt system records retention schedule. First nations university of canada records management. This guide applies to both paper and electronic records. If a series of records is not listed here, locate a similar record series in the list and apply that retention period.
In order to view or print them, you must have adobe reader installed on your computer. You may browse the entire schedule by expanding each of the eleven categories below, or narrow your search by using the optional series selector or keyword search. The state board and its authorized charter schools shall also comply with any records retention requirements set forth in state board lea policies and procedures, or state laws, rules, or policies that are not expressly included in this schedule. The retention periods are intended as a general guideline only. You look at all the relevant legal factors and try to work out. Oregon state lottery records retention schedule 20150002 effective date. Any questions regarding this general records retention schedule, or creating or revising a unitunique schedule can be sent to the university records manager. This general records retention schedule general schedule was originally posted in january 2018, and subsequently revised on june 5, 2018 and november 28, 2018. State agency records retention schedules set both minimum and maximum periods. Records retention schedules are crucial records management tools and a fundamental component of any records management programme. Records disposition schedules documents the major records series including electronic records related to the activities of each office, identifies temporary and permanent records, and provides mandatory instructions for the retention and disposition retirement or destruction of each records series based on their temporary or permanent status. Department of community colleges and workforce development records retention schedule 2009 effective date. United states national archives and records administration, in compliance with the directive of an open government.
Record nations connects you with service providers to help better manage your businesss information. A records retention schedule is an important requirement of any effective records management operation. Records are managed according to the retention schedule. Office of record draft records retention schedule 2 03102009 united nations oppba office of programme planning, budget and accounts controllers office records with at total retention of less than 3 years should be retained in offices and may not be sent to storage.
Business records retention schedule how long should i keep my business records and financial documents. It replaces all previous general records retention schedules. Records retention schedules for all local government agencies. Ibm global retention policy and schedule management is a single, cohesive retention policy management system for all information, regardless of media type. Even in the digital, cloudbased era we live in today, it is still a good idea to follow the better safe than sorry approach for information storage. Land useplanning and permitting scopeofrecords retention schedule this records retention schedule authorizes the destructiontransfer ofthe public records relating to the function ofplanning and development ofland use and growth, and the authorization, development and regulating of building and construction projects. Records retention schedules records management software. Records retention schedule slr 105 form slr 105c must accompany this form. Some record retention guidelines are more complex than others, some have nuances, others dont. This schedule provides retention periods for records created by local governments. Oregon state lottery records retention schedule 20150002. Texas state university records retention schedule urrs. A print version of this schedule is also available, organized into 6 broad categories. It is an attempt to list all records created or received by the districts central office, school board, school administration, school based decision making councils and grades k thru 12.
Ibm global retention policy and schedule management. All dod records will be covered by a records schedule. Those of permanent value should be stored appropriately. Multi record retention industries expertise for over three decades. Tour of the united nations archives and case studies of research that. The archives and records management section arms can assist united nations. There are situations which would alter the holding period. Compliance with retention requirements is dependent on every employees ability to understand and use the organizations records retention schedule. Records retention schedules are crucial records management tools and a fundamental component of any.
The statutory definition of records 44 united states code 3301 is. Stsgb20075 on recordkeeping and the management of united nations. Records management retention and disposal schedule. These requirements are often defined by the local government agencies within the city, county, state. View information on record series by entering search criteria in the area below. This requires that records be appropriately disposed of for example, destroyed, transferred to the state archives when the retention period has been met.
Retention schedules retention hq and field record type electronic. What is a records retention and retention schedules. A records retention schedule is a policy which determines how long you keep different types of records for. If you have questions about destroying any tax or accounting records, please contact a brady ware professional immediately. We offer complete retention management and research tools. Now that you know how long different types of records can be kept for, you need to be able to embed that info into the day to day work of your company. Retention schedules set appropriate retention periods for all classes of records by indicating the. Effective records management program record nations.
Arms functional requirements for electronic recordkeeping systems, which is. The archives and records management section arms is responsible for all. These schedules help you identify whether your office is the office of record for a particular activity or whether another office is responsible for keeping those records. It provides natively integrated workflows and analytics to aid policy management and information governance. The primary objective of cadence groups records retention schedule development methodology is to support simplified records retention practices, so that employees can easily use, and management can easily administer, the schedule. One of the main challenges is ensuring that the policy and procedures in place allow for all. All records retention schedules approved by the local records committee are provided below. They are used to determine how long records are to be kept and what should be done with records at the end of their lifecycle. The united nations, as a large bureaucratic body, has great need for records management and is very transparent about its approaches. Records management, also known as records and information management, is an.
This series is used to provide a record of annual and temporary event licensing for dispensing and serving alcoholic beverages, and may also be used to document the training certification of employees. Texas state records retention schedule revised 4th edition. Federal statutes, laws, regulations, and legal decisions. Work experience a minimum of two years of progressively responsible experience in information technology and management, webrelated development and. October, 2001 table of contents administrators office 2 community colleges 3 finance 4 information systems 6 research and development 7 oycc administration 8 oycc advisory committee 9 workforce investment act title 1b 10. United nations young professionals programme examination ypp, the united nations national recruitment examination ncre or the general service to professional examination g to p. Zasios easytouse electronic records management software will help you effortlessly manage all of your business records. Retention periods apply to records regardless of format. Retention schedules archives and records management. Local government common records retention schedule core local government records retention schedules by type of agency. The organizing principle is function, arranged alphabetically by subject. Retention schedule for ict records united nations secretariat ict technical procedure e record.
Internal revenue service accident reportsclaims settled cases 7 yrs. If you are familiar, then lets move on to how to use our online record series search. Grouped with related records, retrievable, in a usable format, accessible to those needing access, secured from inappropriate access, protected from inappropriate dissemination, modification or destruction, and disposed of in accordance with the approved retention schedule. Electronic records management software applications design criteria standard, april 25, 2007. Sep 11, 2019 so create your records retention schedule and make sure your system delivers on it. Individual records retention schedule individual records should be disposed of as soon as they outlive their usefulness. A retention schedule is a document defining the retention period and disposition of the records created by an organization or academic unit. Common record categories include records, such as budget and accounting records, which may be created by any local government agency. There are records to classify and policies to apply. Published in 2008 by the united nations educational, scientific and cultural. Business records retention schedule accounting firm.
The schedule is approved by the the texas state library and archives commission. To download a free copy of adobe reader, click on the icon below. Department of community colleges and workforce development. Coordination of the information flow in the office. Contact information is available on the records management website.
Each department at united nations should also have a retention schedule or schedules covering the substantive records which are unique to the departments. First, wed like to suggest that you take a look at our retention schedule help page, if youre not yet familiar with indiana retention schedules, what they contain, and how they work. Administrative records these records are produced in the course of the management of the affairs of the. Local government records retention schedules alphabetical list. Unt system consolidated core records retention schedule. Consult legal counsel before destroying if you are uncertain. Zasios premier software solutions do the heavy lifting, no matter the capacity of your records management and retention scheduling needs. Records commonly used by all agencies are identified on the general records retention schedule. Records management software our software meets the records management needs and information governance challenges all businesses face. Schedule for records other than correspondence systems. Retention schedule for ict records united nations secretariat. Records and archives management in the united nations. Selecting recordkeeping systems and records management software.
Retention schedules are designed to meet the requirements of. The purpose of the records management and retention policy is to ensure fnunivs records are protected and maintained as valuable business assets while they are useful and properly archived or destroyed when they are no longer needed to conduct business. First, wed like to suggest that you take a look at our retention schedule help page, if youre not yet familiar with indiana retention schedules, what they contain, and how they work if you are familiar, then lets move on to how to use our online record series search this search will allow you to search for record series the items that make up a retention. It helps identify documents that need to be maintained and contain guidelines for how long certain documents should. Draft records retention schedule united nations oppba. Overview of records management in the united nations.
A current records retention schedule is a critical component of any records management program. Developing and updating records retention schedules. United nations offices and agencies located away from headquarters, including. Records and information management selfevaluation guide. Records retention schedule requirement and process. Retention schedules set appropriate retention periods for all classes of records by indicating the minimum time to keep. Record centers and their customers alike, implement records retention schedules to ensure that records are kept as long as legally required. After 5 years, records are archived to an offline system and kept another 10 years, then destroyed. When conducting an agency records and information management self evaluation, agency staff should use 36 cfr chapter vii, subpart b to ensure that the agencys records management program is in compliance with the applicable sections of 36 cfr chapter vii, subpart b. Dfps certified records retention schedule 105, view schedule dfps records disposition log form 47, logs or similar records listing records destroyed or transferred to the archives and information services division, texas state library and archives commission, showing records series title, dates of records, and date destroyed or transferred. A control mechanism for records other than correspondence files other records, which contains a description and the disposal instructions and retention periods of all other records. All other records are found on departmentdivision specific retention schedules. Irch provides record retention solutions to ensure effective record retention guides are available for your organization contact irch at 303. Records management is the efficient and systematic control of the creation.
Whether you normally use paper documents, electronic documents, or both. Records retention schedules are crucial records management tools and a fundamental. A processbased schedule, with its fewer records series, is easier to create, implement, and maintain than the traditional departmental or functional. If you are experiencing problems opening pdfs using ie8, please place the mouse over the selected pdf, rightclick then select open in new tab or open. Record retention schedule for individuals it is important to keep your personal records for the purposes of tax return preparation, personal use, and emergency situations. Schedule for paperbased records other than correspondence files. Individual records retention schedule cliftonlarsonallen. Records management is responsible for the efficient and systematic control. According to the rpcgss retention schedule a25003, the dna information and all other records are kept online 5 years after the refugee arrives in the u. A timetable that identifies a record grouped into series, listing its description, appropriate length of time to be. Dec 26, 2019 the evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the united nations including the charter of the united nations, resolutions of the general assembly, the staff regulations and rules. Records older than the retention period should be destroyed.
By implementing these requirements united nations departments and offices will be able to. Retention and information governance software that is scaleable with your business needs through valuable add on extensions. It helps identify documents that need to be maintained and contain guidelines for how long certain documents should be kept and how they should be destroyed. State agency general records retention schedule records records may include but not limited to. Establish records management policies and procedures. St sgb20075 recordkeeping and the management of united nations archives. A record can be represented in any medium, for example paper, reports. General retention schedule documents are available on this website in the. Records management and archives usg records retentions. Irch offers record retention services for a variety of industries because each industry has different record retention guidelines. Employee personnel records 19 january 2012 page 4 of 14 2 scope and nature of the records 2.
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